Effective Date: 15 January 2026
Last Updated: 21 May 2026

At AEI Learning, we are committed to protecting the privacy and personal data of our corporate clients, their employees (our students), and our website visitors. This Privacy Policy outlines how we collect, use, store, and protect your data in compliance with the EU General Data Protection Regulation (GDPR).

 

 

1. Data Controller

The data controller responsible for your personal information is:

• Company Name: AEI Learning

• Jurisdiction/Location: Eindhoven, the Netherlands

• Contact Email: a.grin@aeilearninginstitute.com

• Business Registration Number (KVK): 99443147

 

 

2. Information We Collect

We only collect personal data that is strictly necessary to communicate with you, process corporate agreements, and deliver our language optimization programs.

• Corporate Prospect Data: Name, job title, corporate email address, LinkedIn profile URL, and company name.

• Student (Employee) Data: Name, business email, job title, department, communication survey responses, and work-related text samples (e.g., draft emails or slide titles) submitted for coaching analysis.

• Technical Data: IP address, browser type, and usage data collected via essential cookies when you visit our website.

 

 

3. Legal Basis for Processing Data

Under the GDPR, we rely on the following legal grounds to process your personal data:

• Legitimate Interest (Article 6(1)(f) GDPR): For B2B outbound cold email outreach and professional networking. We only contact corporate professionals whose roles directly align with our operational communication services.

• Performance of a Contract (Article 6(1)(b) GDPR): To deliver live training, process onboarding surveys, send progress reports, and handle corporate billing once a contract is signed.

• Consent (Article 6(1)(a) GDPR): Where you have explicitly opted in to receive promotional newsletters or marketing materials.

 

 

4. How We Use Your Data

We use the collected data strictly for professional and educational purposes:

• To initiate professional B2B discussions regarding corporate communication training.

• To customize our 3-month and 6-month frameworks to your team's specific daily workflows.

• To track attendance and deliver monthly performance impact reports to corporate sponsors/HR.

• To manage secure B2B invoicing and financial compliance.

We do not sell, rent, or trade your personal data to any third-party marketing companies.

 

 

5. Data Retention and Security

• Retention Period: We store corporate prospect data for no longer than [e.g., 12 months] if no business relationship is established. Student data and learning analytics are retained for the duration of the corporate contract and securely deleted [e.g., 90 days] after contract termination, unless required otherwise by financial audit laws.

• Security Measures: We implement strict technical and organizational security protocols. All data is managed through secure, password-protected, GDPR-compliant business infrastructure (such as Google Workspace, Microsoft 365, and enterprise video conferencing tools). Any learning materials shared with us are treated with strict corporate confidentiality.

 

 

6. Third-Party Service Providers

To deliver our digital services, we utilize trusted third-party sub-processors that comply fully with EU privacy frameworks. These may include:

• Video conferencing platforms (e.g., Zoom / Microsoft Teams)

• Corporate communication workspaces (e.g., Slack)

• Scheduling and CRM software (e.g., Calendly / Google Sheets)

• Billing and accounting software

 

 

7. Your Data Protection Rights Under GDPR

As an EU citizen or individual residing in the EU, you possess the following rights regarding your data:

• Right of Access: You can request a copy of the personal data we hold about you.

• Right to Rectification: You can request that we correct inaccurate or incomplete data.

• Right to Erasure ("Right to be Forgotten"): You can request that we permanently delete your data from our systems.

• Right to Object: You have the absolute right to object to our cold outreach at any time.

To exercise any of these rights, simply contact us at [Your Professional Email Address]. We will respond to and process your request within 30 days free of charge.

 

 

8. Changes to This Privacy Policy

We reserve the right to update this Privacy Policy to reflect operational or regulatory shifts. Any modifications will be posted directly on this page with an updated effective date.